Smart Fleet Card and Expense Management for Public Sector Operations
RoadFlex offers a Fuel Risk Management Platform that provides a comprehensive approach to controlling, monitoring, and optimizing fuel and fleet expenses. The solution simplifies fuel management, eliminates fraud and theft for all types of expenses and automates reporting and accounting.
The RoadFlex Proactive Fuel Risk Management Platform is comprised of 5 components:
(1) Visa Fleet Card Program
Universally accepted fleet card at 100% retail locations in the US and Canada. The card can be restricted to fuel-only or used for fleet, field, and business expenses. It’s compatible with all EV charging networks and captures detailed charging data. Additionally, it works at select private fueling sites, consolidating all fuel data—retail and private—into one dashboard for easy reporting and control.
(2) 6-Layered Security Program
RoadFlex’s security program helps fleets eliminate fuel fraud and optimize operations through advanced controls. It enables detailed spending rules by merchant, time, and driver; validates user identity and vehicle location; ensures fuel purchases match tank capacity and fuel type; and retroactively analyzes fuel use vs. miles driven. Transactions outside policy are automatically blocked, and real-time alerts notify admins of suspicious activity.
(3) Advanced Fleet Fuel Analytics & Reporting Dashboard
RoadFlex delivers advanced fuel analytics through a user-friendly web platform and mobile app. Fleet managers get real-time dashboards with detailed expense data and KPIs, AI-powered insights to detect inefficiencies, and automated anomaly detection. Drivers and vehicles can be benchmarked by fuel efficiency and flagged activity. Suspicious transactions are automatically blocked, and customizable real-time alerts notify managers of any irregularities.
(4) 360-degree Data Connectivity
RoadFlex enables 360-degree fleet data connectivity by integrating real-time, granular fuel data with a wide range of fleet tools—telematics, maintenance, accounting, and more. Through easy-to-set-up API integrations, data flows seamlessly across systems, providing a centralized dashboard for all fleet operations. This allows automated syncing of odometer, GPS, fuel gauge, and purchase data, enhancing accuracy and efficiency. With integrations into platforms like Geotab, Samsara and QuickBooks, RoadFlex empowers fleets with next-gen analytics, real-time visibility, and comprehensive fuel management—all in one place.
(5) Unique Dedicated Customer Success Program
RoadFlex offers a first-of-its-kind, comprehensive Customer Success Program for fleets, featuring two key components:
- Every customer is assigned a dedicated U.S.-based Customer Success team who customizes dashboards, policies, and training for each team member, with optional access to a Fleet Fuel Analytics Manager for deeper support
- 24/7/365 support available via phone, SMS, and email, with industry-leading response times
RoadFlex customers experience an average of 11% reduction in fuel costs annually. With RoadFlex, fleets also reduce their average time spent on administrative and finance tasks by over 17 hours per week and improve fleet reporting and analysis turnaround time by over 92%.